Are you a master multitasker with excellent communication skills and a positive professional work ethic? Do you thrive in a fast-paced environment and enjoy working in a team? Then this is your next career opportunity as an Administrative Assistant in the Public Service Commission.

In this role you will be responsible for a wide range of administrative assistant duties and are considered the organizational hub of the office. You are a critical team resource that ensures the office’s administrative functions run efficiently by planning and coordinating various services and providing up-to-date and up-to-date information to staff and partners.

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About us:

The Public Service Commission (PSC) is a modern, client-focused human resources organization within the Nova Scotia public service that supports government departments, agencies and employees in delivering programs and services for Nova Scotia. We are committed to being the change for a more engaged and inclusive public service. Our work culture is based on collaboration, flexibility, partnership and continuous improvement.

Responsibilities of Administrative Assistant:

We rely on your expertise to ensure the efficient operation of administrative assistant functions through effective office management. Working in a fast-paced, highly collaborative and constantly evolving environment, you are highly adaptable. You will ensure effective coordination and efficient operation of the office through your excellent client services. In a highly confidential environment, you will act as a liaison to staff, other government departments (federal, provincial and territorial) and external stakeholders.

Administrative Assistant Job description:

Title	Details
Job:	Administrative Assistant (Toronto, ON•Remote)
Pay:	$3,260-$4,075 per month
Type of job:	Remote
Department:	Public Service Commission
Location:	Toronto
Union status:	Exclusion – Non Union – NSPG
Deadline:	30 June 24
Grade:	EC 03

Some of your key responsibilities will include:

Management of plans of divisional directors;
Preparation and coordination of confidential letters, ministerial correspondence, briefing materials, reports, presentations and documentation on behalf of senior management;
Management of agendas, including minutes and monitoring of events;
Routing and prioritizing all incoming mail, inquiries and correspondence for the PSC;
Travel and accommodation of Coordinating Directors as required;
Coordination of the division’s budget, monitoring of forecast documents, processing of invoices;
Welcoming, coordinating visitors and guests at the Argyle Street PSC Office
Organization of meetings and events:
Ensuring continuous innovation and improvement of administrative processes.
In addition to the above, you will work to achieve an efficient workflow by managing multiple operational processes such as delivery tracking and workflow systems and correspondence processing.

Qualifications and experience for Administrative Assistant:

To be considered for this opportunity, you must have completed a 1-year course in a relevant field (ie business, administration, clerical) and have 3+ years of administrative assistant experience. An equivalent combination of training and experience may be considered.

You also have effective interpersonal, communication and team skills. In addition, you are organized and able to set priorities and meet deadlines. You complete your work with autonomy, discretion, tact and sound judgment.

You have excellent attention to detail and respect the confidential nature of your work. You have good computer skills and are proficient in Word, Outlook and Excel. You also have experience with records management systems and program planning.

Competencies considered critical to the success of this position include: analytical thinking, attention to detail, effective interactive communication, intercultural and diversity, adaptability and flexibility, client orientation, initiative.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, and interview and reference checks.

Equivalence

An equivalent combination of education and experience will be considered. Applicants relying on equivalent education and experience must demonstrate this equivalence in their application.

Advantages

The Nova Scotia government offers its employees a wide range of benefits such as health, dental, life insurance, pensions, general sickness (short and long term), vacation and employee and family assistance programs. Click here to learn more about our various benefit offers and eligibility criteria.

Working conditions

You spend most of your time in a comfortable office environment. Your normal working week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally you may need to move or lift items such as boxes, inventory or files.

Additional information

This specific role requires a minimum of 4 days per week in the office. (Remote work options will depend on operational requirements).

What we offer:

Career Development where you have access to career guidance, tools, resources and ongoing training for every stage of your career.
Attractive workplace. Our employees feel valued, respected, connected and aligned. We have progressive policies and strategies.
Countless career paths.
Flexible work schedule for a specific department

Statement of Equity:

Our goal is to be a diverse workforce that represents the citizens we serve at all job levels. The Nova Scotia government has an employment equity policy and we welcome applications from Aboriginal people, African Nova Scotia’s and other racially visible people, people with disabilities and women in occupations or positions where they are underrepresented. If you are a member of one of these capital groups, we recommend that you prove yourself in your electronic application.

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